How do I add evidence when issuing?

Updated 8/29/23

Adding evidence gives extra context to what an individual did to earn the badge. Evidence can include an external, public-facing URL, independent textual information, a customized input, or an attached file. For example, if an earner completed a website project, you can provide a link to the website they created in the evidence box.

There are 5 “options”. Each is presented here with a use case.

• URL: Add a link to someone's portfolio of work for graphic design or a github account for a developer
• Text: Signify someone's major in an academic program or the number of CEU's earned or where someone completed training (350 character limit)
• Upload: Upload an artifact of work, such as an excel file or a document to prove competencies (4 mb limit and not available with bulk issuing)
• ID: Verify compliance or licensure 
• Custom: Someone publishes 5 articles. Each is listed with a title and hyperlink, but the entire collection is presented as “Publications.” This is very similar to the URL option description but you can group entries.

Before you add evidence, ask whether it will add value for an outside reviewer and whether they would take the time to review the evidence.

Important note: Evidence is always visible on an earner's public badge. Make sure you have the earner's consent before you add evidence!

Evidence can only be added by you (the issuer), not the earner. Also, bear in mind that if you add a URL, and the earner owns that URL, the data behind it could change. 

Adding Evidence - Single Badge Issue

• On the left navigation pane, select "Badges" and verify you are on the “Templates” tab.
• Click on the template that you want to issue and select “Issue”.
• Enter the required information for the badge.
• Select the drop down arrow for “Badge Options”
• Once you select the badge dropdown, the “Add Evidence” option will display.
• Select the type of evidence you want to upload.
• Acceptable file types for uploading evidence include the following. Note that the maximum size for each file is 4 MB.
  • Video
  • Audio
  • Image
  • PDF
  • .doc
  • PPT
  • zip file

Adding Evidence - Bulk Issue

• On the left side navigation panel, select "Badges" and then “Issue” at the top.
• Download the template for bulk issuance. 
• Columns L through R feature the options for bulk issuing evidence.
• When bulk issuing, you are able to include a URL or text evidence.
• Note that depending on the type of evidence you choose to issue you will need to include the required name and description:
  • Columns L+M+N must be filled out entirely if you choose to include a URL
  • Columns O+P must be filled out entirely if you choose to include Text Evidence (350 character limit)
  • Columns Q+R must be filled out entirely if you choose to include ID Evidence (600 character limit)
• If you choose to include URL evidence OR Text Evidence, simply keep the header for the type of evidence you are not including and delete the example text underneath the header.